Refining the Idea
- Draft a summary of the project idea – include estimates of staff/equipment/space needs
Before moving forward with the development of a grant proposal, it is important to ask the following questions to determine whether the idea is a good fit for RTC.
- Does the concept align with the College’s mission and core themes?
- Is the proposed project consistent with the division/department’s priorities?
- Does the project address identified needs at the College? If so, is there sufficient evidence/data to demonstrate that need?
- Does the College have the staff/space/equipment available to carry out the project if the grant is successful?
It is important to discuss plans with discipline colleagues and the divisional dean to answer these questions. The Director of Grant Development is also available to discuss the concept and help to determine how it fits with the RTC mission and the best process for moving forward.
Identifying a Funder
- Consult with the Director of Grant Development
- Search for relevant funders
- Download grant guidelines to review
When considering applying for a grant, start by working with the Director of Grant Development in reviewing the proposal guidelines to answer the following questions:
- Does the College meet eligibility requirements?
- Are previous projects that have received grants under this category comparable in scope and purpose to the proposed project?
- Does the project require matching funds? If so, are college resources available to meet this requirement?
- Will funding be sufficient to accomplish the objective in the time allowed?
- Does the grant require sustainability? If so, how will the College sustain the project after the funding ends?
- Are there internal or external partners that should be involved (or are required to be involved)? If so, are they willing to be involved in the grant proposal process?
- Has the responsible Dean approved the development of a grant application for this project?
- Is there adequate time to write a quality proposal before the deadline?
Preparing the Proposal
As time allows, the Director of Grant Development can provide significant support in managing the application process by:
- Developing a timetable and task assignment for the planning and preparation of the grant;
- Requesting/collecting data, resumes, letters of commitment/support and other relevant information needed to draft and to support the proposal;
- Drafting the proposal abstract, summary and narrative;
- Preparing the proposal budget, including
- Determining the number and type of personnel needed (draft job descriptions if needed);
- Using correct rates for benefits, indirect costs, etc; and
- Getting approval from the Business Office and Executive Director of Institutional Advancement;
- Completing required forms and adhering to formatting and page number guidelines;
- Assembling the proposal according to the funder’s requirements;
- Circulating the proposal for review;
- Obtaining Institutional Review Board (IRB) human or animal subjects training and approval (if necessary); and
- Finalizing the proposal and attachments.
Faculty will need to support the Director of Grant Development’s efforts by:
- Responding promptly to requests for background information;
- Identifying equipment or supply needs;
- Obtaining specifics and costs of any equipment;
- Securing signatures on letters of support; and
- Reviewing proposal material for accuracy.
While the Director is happy to manage the grant proposal process, there may be periods when time might be limited due to the number of other grant proposals also underway. In those cases, faculty may need to take on added responsibility or risk missing the opportunity to pursue funding at that time. Please help facilitate the process by responding promptly to requests from the Director for grant information.
Submitting the Proposal
- The Director of Grant Development will submit the fully signed, final proposal to the funder preferably 2 days in advance of the deadline.
- Involved faculty should keep a copy of all proposal materials for later reference.
Receiving a Response
- If successful, refer to the Grant Management Handbook for grant administration procedures.
- If unsuccessful, the Director of Grant Development will request feedback on the proposal so that the interested parties can strategize about resubmittal or other possible sources of funding.
Contact the Grant Office