Satisfactory Academic Progress (SAP)

Financial Aid SAP 2022–2023 Policy

Per federal and state regulations, a student must maintain Financial Aid Satisfactory Academic Progress (SAP) in order to be eligible for financial aid. Renton Technical College (RTC) monitors the academic progress and timely program completion of all students receiving federal financial aid on a quarterly basis.

SAP is reviewed prior to awarding financial aid, even if a student did not receive financial aid in the past. If the evaluation indicates that a student has not met the minimum Satisfactory Academic Progress requirements, a student may be offered financial aid on probation status.

Below are the three standards of the Satisfactory Academic Progress Policy that are reviewed at the end of each quarter:

  • Pace of Progression: Qualitative (completion-based) assessments
    • Students must successfully complete the enrollment level/credits standard each quarter indicated in the chart below. Two consecutive quarters (back to back) of Warning status will result in Suspension
    • Quarterly Pace of Progress Assignments Table:
Enrollment Level Standard Enrollment Credits Standard In Good Standing, if you successfully completed Warning if completed Suspended if you completed


12 or more credits

at least 12 credits

6-11 credits

Less than 6 credits


9-11 credits

at least 9 credits

5-8 credits

Less than 5 credits


6-8 credits

at least 6 credits

3-5 credits

Less than 3 credits

Less than half-time

1-5 credits

all credits per quarter

Not applicable

Less than 5 credits

  • Grade Point Average (GPA) - (performance-based)
    • Quarterly GPA will be evaluated when students have three consecutive quarters with GPA under 2.0.
    • Students may be placed on a warning or suspension status if their cumulative GPA is at risk of not reaching 2.0 or better by the end of their program.
  • Maximum-Time frame: Quantitative (time-based) assessments:
    • For quantitative assessments, RTC uses a five years full-time enrollment for Washington College Grant WCG), four years of full-time enrollment for College Bound Scholarship (CBS), and 150% of a declared program’s length to Federal Aid of maximum-time frame requirements. As part of early intervention, students may be asked to appeal for a max-time frame earlier if completing a declared program within the allowable timeline is a concern.
    • Generally, students reach their lifetime eligibility within 5 years of full-time enrollment for state aid and 6 years for federal aid. Therefore, students may be subject to exhausting their lifetime financial aid eligibility.
    • Students must maintain a minimum pace of progression of 67% (complete at least 2/3 of their attempted cumulative credits) in order to be eligible to receive federal aid.
    • All credits that apply toward a student’s current program are taken into consideration.  This includes transfer credits, pre-requisites, and below college-level credits.
    • Remedial courses will be included in both the qualitative and quantitative assessment of SAP
    • Basic studies, transitional courses, English for Speakers of Other Languages (ESOL) and up to 45 credits of remedial coursework will be excluded from the maximum timeframe calculation.
    • All program credits, including transfer and remedial credits, will be taken into consideration whether or not aid was received. Grades F-Failed, I-Incomplete, U-Unsatisfactory, V-Vanished, W-Withdrawal, Y-In Progress, N-audit, and R-Repeat will count as attempted credits.

Changing Program of Study

  • For SAP purposes, a program change is defined when a student begins pursuing a new program of study without completing their first program.
  • The attempted credits from your prior program that apply to your new program will be counted toward the maximum time limit of your new program.
  • Students will be at risk of not completing their new program within the maximum time frame and may exhaust their lifetime funding eligibility when changing programs.
  • Students may not receive aid if they are mathematically or reasonably unable to complete their program in a timely manner.

Repeat Coursework

  • For SAP purposes, a failed course is defined as any grade earned an “F”
  • Students may receive financial aid for repeated failed courses, as long as they are within the maximum time frame for their program and have not reached their lifetime eligibility for funding.
  • Students may repeat courses only once when a GPA of 3.5 or below was earned.
  • Repeated courses are counted as attempted credits, however, only passed courses may apply toward your program completion.

Financial Aid Warning Status

  • Students who fail to satisfy the quarterly Satisfactory Academic Progress requirement will be placed on a warning status (see the table on the previous page).
  • Students are eligible to receive aid for their next attended quarter while on warning status. However, they are required to complete that quarter in-good standing in order to maintain financial aid eligibility.
  • Two consecutive quarters (back-to-back) of warnings will result in financial aid suspension status.
  • A student who did not receive aid in the past and did not meet SAP standards may be on a warning status their first quarter.

Financial Aid Suspension Status

  • Students who fail to satisfy the quarterly Satisfactory Academic Progress requirements will be placed on suspension status (see the table on the previous page).
  • Students may be subject to suspension if they are mathematically and reasonably unable to complete their program.
  • Students on suspension are not eligible to receive financial aid funding unless their status changes through the appeal process or self-reinstatement.

Financial Aid Probation Status

  • Students will be placed on a probation status for their first quarter after their appeal was approved and their aid reinstated.
  • Students who are on a probation status and fail to follow specific approval conditions and/or didn’t complete the quarter in good standing may be placed on suspension status.

Financial Aid Appeal and Reinstatement

  • Students have the right to appeal and explain their extenuating circumstances/hardships that resulted in them losing their financial aid due to not meeting SAP.
  • Students may self-reinstate their financial eligibility by paying out pocket or using a non-financial aid funding source and completing at least 5 credits in good standing if pace of progression is met.
  • Students with an approved appeal or who have self-reinstated their financial aid eligibility may not receive funding while in a repayment and/or loan default status.

RTC will adopt any COVID related SAP accommodation/process as guided by state & federal regulations.

Contact & Hours

Updated hours and limited in-person services available.

Phone: (425) 235-5841
Fax: (425) 235-2434
Zoom: RTC Virtual Welcome Center
Bookings: Schedule appointment

Robert C. Roberts Campus Center, Building I-218

Financial Aid Office
Renton Technical College
3000 NE Fourth Street
Renton, WA. 98056